How do you calculate the cost of a meeting?

Multiply the number of attendees by their average hourly cost (salary plus overhead) by the meeting length in hours. Our role presets use a 1.4× overhead multiplier (the standard fully-loaded employee cost ratio) applied to US average salaries for each role.

What's the average cost of a business meeting?

For a typical startup leadership meeting (5 people, 1 hour, mid-level salaries), about $475 per session. If that meeting is weekly, it costs roughly $24,000 per year.

Why is the annual cost so much bigger than the per-meeting cost?

Because recurring meetings repeat 52 times a year. A 'small' 30-minute weekly sync with 6 people quietly costs more than a single mid-tier hire. The annual number is the one that should drive decisions.

How do I calculate cost per attendee?

Divide the total meeting cost by the number of attendees. The calculator does this automatically. Every input update recomputes the breakdown in real time.

What hourly rate should I use?

Use the fully-loaded rate: salary divided by 2,080 working hours per year, then multiplied by about 1.4 to cover overhead, taxes, and benefits. Our role presets do this for you using US averages.

How can I actually reduce meeting costs?

Three things work: cut attendees ruthlessly (every person costs money), shorten meetings by default (25 minutes instead of 30), and force every recurring meeting to opt-in monthly. Or use an AI executive assistant like Omnia to extract the value without sitting through the meeting.

Is there a Slack or Chrome extension version?

Not yet. The web tool works on every device and the share link starts a live cost ticker you can drop into a Slack channel during a meeting.

Do you store my data?

No. Everything lives in the URL. We don't store, log, or send your numbers anywhere. You can share the link freely. It contains nothing but your inputs.

Free tool · Live ticker · No signup

Meeting Cost Calculator

See what your meetings really cost: per session, per week, per year. Live ticker. Shareable link. Free. No signup.

Step 1

Plug in your meeting

Attendees, salaries, duration, recurrence. Use the role presets (IC → C-level) or drop in exact numbers. Everything updates in real time.

Step 2

See the cost ladder

Per session. Per week. Per year. The annual number is the one that changes behaviour, and the one most calculators quietly hide from you.

Step 3

Share it, or fix it

Copy the share link into Slack, or let Omnia capture the meeting so the hours spent in it stop being wasted.

Why the annual number matters

The per-meeting cost hides. The annual cost screams.

A weekly 30-minute sync with 6 people doesn't feel expensive. Until you do the math. Here's what $45,760 a year actually buys, stacked against the meeting you already have on your calendar.

A junior hire

Fully loaded: benefits, tax, laptop, the lot. One ongoing meeting can equal one ongoing person.

Your entire SaaS stack

Notion, Slack, Linear, Figma, Vercel, for 20 people, for a whole year. That's one bad recurring sync.

A product launch

Landing page, ads, launch video, PR. A quarter of launch budget. Per recurring meeting.

A team offsite

Flights, hotel, dinners, the good venue. Once a year, tangible, remembered. Not the 52nd Zoom of Q2.

You can't fire meetings. But you can stop wasting them.

What if meetings ran themselves?

Stop measuring the cost. Eliminate it.

Omnia is an AI executive assistant for meeting-heavy operators. It captures every meeting (no bot in the room), extracts the action items, drafts the follow-ups, and gives you back hours every week.

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Meeting cost, answered.

Everything you need to know about the math and this tool.

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